Updating administrative documents during a move: Guide and advice

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Just as important as the move itself, updating administrative papers when moving to a new address must be the subject of a reflection carried out well in advance.

Indeed, even if the list is not long, it is imperative for legal and practical reasons to inform all social and tax providers of their change of address and to update the associated documents. The first documents to update when moving are the registration certificate and the vehicle registration document. This is mandatory and if it is not carried out within one month of moving in, the person may be fined. These documents can be updated at the prefecture or the gendarmerie. 

Another key area requiring good anticipation is updating your tax situation. This is to notify the change of address to the old tax office. This can be done as soon as you move in. 

Identity papers such as identity card or passport are also updated when moving. This procedure is completely free and optional. Regarding the national identity card, you must contact the town hall or the police station of the new domicile. Regarding the passport, it is necessary to contact the prefecture of the new domicile. Due to their non-mandatory nature, these two updates can be made after the move. 

The voter card is also a document to be updated when changing domicile. To be addressed to the town hall of the new accommodation to register on the electoral lists of the new municipality. This process is free and not compulsory. Particular point for this approach: In the case of large cities, this procedure can be carried out all year round. For other cities, it is only possible to do this between September 1st and December 31st of each year. 

Updating your administrative papers when moving is a task now simplified by the online sites of large administrations. Even if the updating of certain administrative documents is not compulsory, it is important to take this step very seriously in order not to experience any inconvenience linked to the change of address. 

Inventory after moving


After a move with a professional Flyttebyrå Oslo, there are many steps to be taken with various organizations to close any existing subscriptions and open others for the new accommodation. The inventory is part of the exit formalities to be carried out in the place of residence which has just been left to regularize the situation and to definitively close the accounts with your lessor. 

However, several things should be known about the inventory, whether it is the place of residence that you have just left or the one that you have just taken. 

Regarding the accommodation you left:

This crucial step in your move should and cannot take place until your furniture and other items belonging to you have left the premises. It is indeed necessary to have a clear and precise view of the state of the good that you return, which cannot be obstructed by possible movable goods preventing the appraisal. 

During this exit inventory, you must bring the copy of the "entry inventory" which was necessarily given to you on the day you entered the apartment - which you signed - and after which your landlord gave you the keys. You will use this first inventory as a basis allowing you to compare the condition of the property that you return to your lessor. Pay attention to the smallest details so that nothing irregular is entered in the inventory that is not your fault. This is also why it is advisable during the entry inventory to inspect the property carefully so that no detail - which could be held against you later - is not forgotten. 

Once you have finished reading with your lessor the state of the property that you give him, remember to read your water, electricity and gas meters to close your subscriptions with your suppliers. 

Little more: To save on your deposit, you can ask your lessor for a prior inventory - which he can refuse - to give you time to carry out any repairs.

Regarding your new accommodation:
The inventory must be made before you move to note everything in detail. 

Once you have moved in, remember to inform your landlord of any remarks that may not be your fault: operation of the convectors, difficulties in opening doors or windows so that you are not held responsible for these faults on the day of the exit inventory.

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